Privacy Policy
This website is operated by SYNAPSING PTY LTD. The privacy of our users is extremely important to us and therefore we encourage all users to read this policy very carefully because it contains important information regarding:
who we are;
how and why we collect, store, use and share personal information;
your rights in relation to your personal information; and
how to contact us and supervisory authorities in the event that you have a complaint.
Who we are
SYNAPSING PTY LTD ('we', 'us', 'our') collect, use and are responsible for storing certain personal information about you ('you', 'your', 'yours').
The personal information we collect and use
Personal information is information which you can be identified from (and does not include any anonymised forms of information).
1. Types of personal information
We may process the following types of personal information in relation to you:
Contact details such as company names, job titles, email addresses, and phone numbers.
How your personal information is collected
This section describes how the above types of personal information are collected by us. Your personal information will be collected as follows:
1. Personal information obtained from you directly
We will sometimes obtain information from you directly, including when you subscribe to the newsletter, or contact Synapsing using the 'Contact Us' link.
2. Changes to the way in which we collect your personal information
In the event that we need to obtain personal information in relation to you from any other source than those described above, we shall notify you of this.
How we use your personal information
1. General purposes
In general, your personal information will generally be processed for the following purposes: ensuring our contact records are up to date and to allow us to analyse data that helps us better understand our clients, such as geographical location.
Lawful basis for processing of your personal information
We have described above the purposes for which we may process your personal information. These purposes will at all times be justified by UK data protection law.
1. General lawful bases
The lawful basis upon which we are able to process your personal data are:
(1) where we have your consent to use your data for a specific purpose;
(2) where it is necessary to enter into a legal contract with you or to perform obligations under a legal contract with you;
(3) where it is necessary to enable us to comply with a legal obligation;
(4) where it is necessary to ensure our own legitimate interests or the legitimate interests of a third party (provided that your own interests and rights do not override those interests). Wherever we rely upon this basis, details of the legitimate interests concerned shall be provided to you;
(5) where we need to protect your own vital interests (or the vital interests of another person); and/or
(6) where it is needed in the public interest (or where we are acting in our official functions), provided that the task or function has a clear basis in law.
In general, in order to meet the purposes we have described above, we will process your personal information where we have your express consent on each occasion that the data is processed.
Sharing of your personal information
On any occasion where any of your personal information is shared with any third party, we shall only permit them to process such information for our required purposes, under our specific instruction, and not for their own purposes. We are required to enter into a formal legal agreement to enable such sharing to take place.
We do not anticipate that we will need to share your personal information with any third party. We will notify should this position change.
Necessity of information
Where information is requested from you and you do not provide this, it may prevent you from subscribing to the newsletter.
We will inform you at the point of collecting information from you, whether you are required to provide the information to us.
How long your personal information will be kept
Your personal information will only be kept for the period of time which is necessary for us to fulfil the above purposes.
We envisage that your personal information shall be retained by us as follows: Email will be deleted immediately upon request.
After the period described above, your information shall be properly deleted or anonymised.
Keeping your information secure
We will ensure the proper safety and security of your personal information and have measures in place to do so. We will also use technological and organisation measures to keep your information secure. These measures are as follows: all data is stored on secure servers.
We are ISO 27001 certified. This certification assists us in ensuring the safety of your personal information.
We have proper procedures in place to deal with any data security breach, which shall be reported and dealt with in accordance with data protection laws and regulations. You shall also be notified of any suspected data breach concerning your personal information.
Use of your information outside of the United Kingdom
We have described above the purposes and lawful bases for which we process your personal information. In order to meet those needs, we may transfer your personal information outside of the United Kingdom.
Your personal information may be transferred to Australia. The recipient country listed has been deemed by the United Kingdom to have adequate protection in place so that the security of your personal information can be maintained.
Children
Our website is not intended for children (anybody under the age of 18). We do not intend to collect data from children.
Your rights
Under the UK General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
(1) fair processing of information and transparency over how we use your use personal information;
(2) access to your personal information and to certain other supplementary information that this Privacy Statement is already designed to address;
(3) require us to correct any mistakes in your information which we hold;
(4) require the erasure of personal information concerning you in certain situations;
(5) receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this information to a third party in certain situations;
(6) object at any time to processing of personal information concerning you for direct marketing;
(7) object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you;
(8) object in certain other situations to our continued processing of your personal information, or ask us to suspend the processing procedure in order for you confirm its assurance or our reasoning for processing it;
(9) object to processing our your personal information where we are doing so in reliance upon a legitimate interest of our own or of a third party and where you wish to raise to an objection to this particular ground;
(10) otherwise restrict our processing of your personal information in certain circumstances;
(11) claim compensation for damages caused by our breach of any data protection laws; and/or
(12) in any circumstance where we rely upon your consent for processing personal information, you may withdraw this consent at any time.
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner's Office (ICO) on your rights under the General Data Protection Regulations.
If you would like to exercise any of these rights please contact David Joyce via the contact form available at synapsing.co/contact or via email to hello@synapsing.co
Your Requirements
If you would like this policy in another format (for example: audio, large print, braille) please contact us using the details below.
Complaints procedure
We hope that we can resolve any query or concern you raise about our use of your information. The UK General Data Protection Regulation also gives you right to lodge a complaint with the supervisory authority. The supervisory authority in the United Kingdom is the Information Commissioner.
Changes to the privacy policy
This privacy policy was published on 31st July 2024 and last updated on 31st July 2024. We may change this privacy policy from time to time and will notify you of any changes by email if you have elected to receive newsletters.
Contacting us
The relevant person to contact regarding your personal information is: David Joyce.
Any requests or questions regarding the use of your personal information should be made to the above named person via the contact form available at synapsing.co/contact or via email to hello@synapsing.co.
Website Cookie Policy
1. This policy
We use cookies and similar technologies on this website (the Site). Please read this policy carefully. It contains important information regarding the use of cookies on the Site.
2. How to contact us
In the event that you have any questions regarding this policy or our use of cookies you should contact us via email on hello@synapsing.co.
3. Cookies
A cookie is a small file/piece of information. Ordinarily cookies comprise of letters and numbers. Cookies are stored on your computer when you access the Site and they can then be sent back to the Site. This process is important to the functionality of the Site as it enables it to remember certain important pieces of information between different pages.
4. Personal information
We may obtain personal information about you through our use of cookies. Such personal information will generally include:
Name, place of work, email address
Any personal information collected via the use of cookies will only be obtained in accordance with our privacy policy documents which are located at www.synapsing.co/policies
5. Consent for cookies
In most cases we will need your consent in order to use cookies on this website. We may use cookies without your consent where the cookies are essential for the functioning of our site and in order to provide our services to you.
Where we wish to use cookies that require your consent you will be asked whether you consent to the use of cookies through the use of a popup box.
6. Third party cookies
We work with third party suppliers who may also access our website for the purpose of setting cookies. These third parties are Google Analytics. By consenting to the use of cookies on our site you will be consenting to the use of these cookies. These cookies may be used to collect details regarding browsing habits.
In order to adjust your cookie preferences in relation to third party cookies, you are able to visit the website addresses for the above third parties. Details regarding the relevant retention periods for third party cookies can also be found on the website addresses for the above third parties.
7. Cookies used on this website
The following cookies/similar technologies are used on this website:
Third party cookies:
Tracking and Performance Cookies such as Google Analytics (Persistent Cookies)
Used to track information about traffic to the Site and how users use the Site. The information gathered via these Cookies may directly or indirectly identify you as an individual visitor. This is because the information collected is typically linked to a pseudonymous identifier associated with the device you use to access the Site. We may also use these Cookies to test new advertisements, pages, features or new functionality of the Site to see how our users react to them.
Cookies owned by the operator of this website:
Necessary Cookies (Session Cookies)
These are essential cookies that provide you with services available through the Site and to enable you to use some of its features. They help to authenticate users and prevent fraudulent use of user accounts. Without these Cookies, the services that you have asked for cannot be provided, and we only use these Cookies to provide you with those services.Cookies Policy / Notice Acceptance Cookies (Persistent Cookies)
Identify if users have accepted the use of cookies on the Site.Functionality Cookies (Persistent Cookies)
Allow us to remember choices you make when you use the Site, such as remembering your login details or language preference. The purpose of these Cookies is to provide you with a more personal experience and to avoid you having to re-enter your preferences every time you use the Site.
Retention periods for cookies
The period of time which cookies shall be stored for shall be dependant upon the type of cookie used. There are two broad categories of cookies:
session cookies which are temporary and are erased each time you close your browser. Session cookies are used to remember your actions between one page and another during a browsing session.
Persistent cookies which remain on your browser until you delete them or until they expire.
8. How to turn off cookies
You can set your browser not to accept cookies. However, some of our website features may not function as a result.
This policy is up to date as of: 31st July 2024.
Website Terms and Conditions of Use
1. Our Terms
A. These Terms explain how you may use this website (the Site), which is provided by us free of charge.
B. References in these Terms to the Site includes the following websites and all associated subdomains and web pages: www.synapsing.co
C. You should read these Terms carefully before using the Site.
D. By accessing or using the Site or otherwise indicating your consent, you agree to be bound by these Terms and the documents referred to in them.
E. If you do not agree with or accept any of these Terms, you should stop using the Site immediately.
F. If you have any questions about the Site, please contact us by using the following email address: hello@synapsing.co.
G. Definitions:
I. "Content" means any text, images, video, audio or other multimedia content, software or other information or material submitted to or on the Site;
II. "Terms" means these terms and conditions of use as updated from time to time;
III. "Intellectual property rights" means rights such as copyright, trade marks, domain names, design rights, database rights, patents and all other intellectual property rights of any kind whether or not they are registered or unregistered (anywhere in the world);
IV. "Unwanted Submission" has the meaning given to it in the section entitled "submitting information to the site";
V. "Cookie policy" means the policy (www.synapsing.co/policies), which governs how we use cookies in the Site;
VI. "Privacy policy" means the policy (www.synapsing.co/policies), which governs how we process any personal data collected from you;
VII. "Site" means the following websites and all associated subdomains and web pages: www.synapsing.co;
VIII. "We, us or our" means SYNAPSING PTY LTD (company registration number ACN 678 736 144) the registered office of which is at:
29 Seventh Avenue, Jannali, New South Wales, 2226, Australia.
References to us in these Terms also includes any group companies which we may have from time to time;
IX. "You or your" means the person accessing or using the Site or its Content.
H. We are regulated by:
Australian Securities and Investment Commission (ASIC)
(hereafter our "Regulators")
I. Your use of the Site means that you must also comply (where applicable) with our:
I. Privacy policy
II. Cookie policy
J. We reserve the right, at our sole discretion, to change, modify, add or remove portions of these Terms of Use, at any time. It is your responsibility to check these Terms of Use periodically for changes. Your continued use of the Site following the posting of changes will mean that you accept and agree to the changes.
2. Using the Site
A. The Site is for your personal, non-commercial and non-exclusive use only. As long as you comply with these Terms of Use SYNAPSING PTY LTD grants you a personal, non-exclusive, non-transferable, and non-commercial limited privilege to enter and use the Site.
B. You may not use any "page-scraper", "robot", "spider", "deep-link" or other automatic device, program, algorithm or methodology, or any similar or equivalent manual process, to access, copy, acquire, or monitor any part of the Site, or in any way reproduce or circumvent the navigational structure or presentation of the Site or any Content, to obtain or attempt to obtain any materials, documents or information through any means not purposely made available through the Site.
C. You may not attempt to gain unauthorised access to any part or feature of the Site, or any other systems or networks connected to the Site or to any of our servers, or to any of the services offered on or through the Site, by password "mining", hacking or any other illegitimate means.
D. You may not scan, probe or test the vulnerability of the Site or any network connected to the Site, nor breach the security or authentication measures on the Site or any network connected to the Site.
E. You may not reverse look-up, trace or seek to trace any information on any other user of or visitor to the Site, or any other customer of ours, to its source, or exploit the Site or any service or information made available or offered by or through the Site, in any way where the purpose is to reveal any information, including but not limited to personal identification or information, other than your own information, as provided for by the Site.
F. You agree that you will not take any action that imposes an unreasonable or disproportionately large load on the infrastructure of the Site or our systems or networks, or any systems or networks connected to the Site.
G. You agree not to use any device, software or routine to interfere or attempt to interfere with the proper working of the Site or any transaction being conducted on the Site, or with any other person's use of the Site.
H. You may not forge headers or otherwise manipulate identifiers in order to disguise the origin of any message or transmittal you send to us on or through the Site or any service offered on or through the Site. You may not pretend that you are, or that you represent, someone else, or impersonate any other individual or entity.
I. You may not use the Site or any Content for any purpose that is unlawful or prohibited by these Terms of Use, or to solicit the performance of any illegal activity or other activity which infringes our rights or those of others.
J. The Site is intended for use only by those who can access it from within the UK. If you choose to access the Site from locations outside the UK, you are responsible for compliance with local laws where they are applicable.
K. You agree that you are solely responsible for:
I. all costs and expenses you may incur in relation to your use of the Site; and
II. keeping your password and any other account details which may be necessary or required confidential.
L. We seek to make the Site as accessible as possible. If you have any difficulties using the Site, please contact us at hello@synapsing.co.
M. We may prevent or suspend your access to the Site if you do not comply with any part of these Terms, any terms or policies to which they refer or any applicable law.
3. Ownership, use and intellectual property rights
A. This Site and all intellectual property rights in it, including but not limited to any Content, are owned by us, our licensors or both (as applicable). We and our licensors reserve all of our and their rights in any intellectual property in connection with these Terms. This means, for example, that we and they remain owners of them and free to use them as we and they see fit.
B. Nothing in these Terms grants you any legal rights in the Site other than as necessary to enable you to lawfully access the Site as intended and authorized by us. You agree not to adjust to try to circumvent or delete any notices contained on the Site (including any intellectual property notices) and in particular in any digital rights or other security technology embedded or contained within the Site.
4. Submitting information to the Site
A. While we try to make sure that the Site is secure, we cannot guarantee the security of any information that you supply to us. We therefore cannot guarantee that it will be kept confidential. For that reason, you should not submit any patentable ideas or patent applications, advertising or marketing suggestions, prototypes, or any other information that you regard as confidential, commercially sensitive or valuable (Unwanted Submissions) to the Site. While we value your feedback, you agree not to submit any Unwanted Submissions.
B. We may use any Unwanted Submissions as we see reasonably fit on a free-of-charge basis (bear in mind that we have no way of knowing whether such information is confidential, commercially sensitive or valuable because we do not monitor the Site to check for these matters). Therefore, we will not be legally responsible for keeping any Unwanted Submissions confidential nor will we be legally responsible to you or anybody else for any use of such Unwanted Submissions.
5. Accuracy of information and availability of the Site
A. While we try to make sure that the Site is accurate, up-to-date and free from bugs, we cannot guarantee that it will be. Furthermore, we cannot guarantee that the Site will be fit or suitable for any purpose. Any reliance that you may place on the information on this Site is at your own risk.
B. We may suspend or terminate operation of the Site at any time as we see fit.
C. Content is provided for your general information purposes only and to inform you about us and our products and news, features, services and other websites that may be of interest. It does not constitute technical, financial or legal advice or any other type of advice and should not be relied on for any purposes.
D. While we try to make sure that the Site is available for your use, we do not promise that the Site is available at all times nor do we promise the uninterrupted use by you of the Site.
6. Hyperlinks and third party sites
The Site may contain hyperlinks or references to third party websites other than the Site. Any such hyperlinks or references are provided for your convenience only. We have no control over third party websites and accept no legal responsibility for any content, material or information contained in them. The display of any hyperlink and reference to any third party website does not mean that we endorse that third party's website, products or services. Your use of a third party site may be governed by the terms and conditions of that third party site.
7. Limitation on our liability
Except for any legal responsibility that we cannot exclude in law (such as for death or personal injury), we are not legally responsible for any losses. This exclusion shall include, but not be limited to:
I. losses that:
a. were not foreseeable to you and us when these Terms were formed; or
b. that were not caused by any breach on our part
II. business losses; and
III. losses to non-consumers.
8. Events beyond our control
We shall have no liability to you for any breach of these Terms caused by any event or circumstance beyond our reasonable control including, but not limited to, strikes, lock-outs or other industrial disputes; breakdown of systems or network access; or flood, fire, explosion or accident.
9. Rights of third parties
No one other than a party to these Terms has any right to enforce any of these Terms.
10. Disputes
A. We will try to resolve any disputes or complaints you may have quickly and efficiently.
B. If you are unhappy with us please contact us as soon as possible.
C. We shall always endeavour to resolve any problem or issue that may arise between you and us as efficiently and smoothly as possible, however where this is not possible and you wish to raise a formal complaint, we can be contacted in the following ways:
I. by post at the following address: 29 Seventh Avenue, Jannali, New South Wales, 2226, Australia.
II. by email using the following email address: hello@synapsing.co.
D. We shall always aim to remedy your complain immediately. Where such remedy is not available immediately we shall acknowledge receipt of your complaint in writing within 14 working days of the complaint being made. Where your complaint concerns services provided by us through the Site we shall aim to give you our response within 21 days after the complaint has been received by us. Where the complaint relates to exceptional circumstances which are beyond our control, such circumstances include but are not limited to: internet service provider failure; power failure; acts of God; pandemic; epidemic; fire; flood; droughts; storms; civil unrest; collapse of buildings; earthquakes; explosion; accidents; acts of war or terrorism; or any law or actions taken by government or public authorities or any other event that is beyond our control we shall aim to respond to your complaint within a maximum of 31 working days of the complaint being made. If your complaint does not relate to any service provided by us through the Site we shall aim to provide a response to your complaint within 2 weeks of the complaint being made and where we shall take longer than 2 weeks we shall inform you of this.
E. If you and we cannot resolve a dispute using our complaint handling procedure, we will:
I. let you know that we cannot settle the dispute with you; and
II. consider the need for Alternative Dispute Resolution and, if considered necessary, provide you with information about any alternative dispute resolution provider we deem appropriate to deal with your complaint.
F. If you want to take court proceedings, the relevant courts of the United Kingdom will have exclusive jurisdiction in relation to these Terms.
G. Relevant United Kingdom law will apply to these Terms.
These Terms and Conditions of Use are up to date as of: 31/07/2024.